Think your data is safe? Unfortunately it may not be.
The risk with hard disks which contains a digital copy of the documents being scanned or sent for printing. All the associated metadata and valuable business assets can actually be accessed, which poses a risk for data breach. Data breaches will irreversibly tarnish the hard-earned reputation of your company, resulting in large monetary losses. With data theft becoming a serious threat, how do you know your data is secure?
Fortunately, with Konica Minolta bizhub SECURE and bizhub SECURE Platinum, you can be sure that confidential data stored on the internal hard drives of multi-function printing devices are always protected.
During service maintenance to replace the hard disk drive (HDD) , or at the end of the service period of each printing device, you can choose the treatment of your HDD from a few options available
Komi Doc Cloud Platform helps streamline your business processes with workflow and collaboration solutions, unleashing your digital potential; transferring your paper-based processes into an electronic workflow to manage your operations more efficiently
Average professional spends 18 minutes searching for a document, which adds up to nearly 50% of their total time on the job.
Productivity Increase by 21% with the Introduction of Document Management Solution
According to a research by Nitro, 50% of knowledge worker’s time are lost in documents preparation with 21.3% overall productivity loss caused by document issues. Almost 92% of professionals, who uses email to collaborate risk losing files and 45% companies reported that it takes a week to have a contract signed and returned.
Garnier Thiebaut is the oldest producer of French linens in France since 1833. They have been Konica Minolta France’s customer for more than 10 years.
Managing paper documents can be a cumbersome and challenging process as it is expensive, and documents can be easily misplaced and require huge physical storage space. On top of this, paper processes can also hinder collaboration and productivity. In this video, find out how KOMI Doc’s intuitive, seamless system streamlines your business processes with workflow and collaboration, transforming the way you work.
Print efficiently with AccurioPro Flux. The flexible solution for your print shop.
Whether you want to automate your prepress, edit print jobs within your team or set up an online print shop, we have the right product for you.
Your flexibility is important to us: Start with our entry-level product and switch to a different product if needed.
AccurioPro Flux Essential offers all you need for efficient prepress processes. The automation of recurring tasks and centralized control of all production machines will multiply the productivity of your print room.
AccurioPro Flux Premium includes in addition to the prepress module a powerful server that enables you to receive print jobs from clients within your company network and organize print jobs within your team. Comprehensive reports help you to optimize your print room.
AccurioPro Flux additionally includes an easy to use online print shop to the basic and workflow module. Offer comfortable 24/7 online ordering to your users. It is optimized for commercial printers offering their services to business clients (B2B) and in-house print shops of public institutions, universities and corporations.
The OPS concept is based on a three-pillared approach: Consult, Implement and Manage.
Making printing infrastructure work efficiently
Office technologies have advanced, users’ needs have changed. A lot of current printing environments are patchworks of printing, imaging and fax devices that aren’t managed or serviced to keep up with today’s business world. Konica Minolta’s Optimised Print Services (OPS) combine consulting, hardware, software implementation and workflow management in order to lower document spend. The OPS concept focuses on five essential areas:
All improvements resulting from OPS Consult are based on defined consulting procedures and powerful analysis tools allowing customers to understand every single step on the way to a tailor-made solution.
OPS is more than just installing a new print solution. It provides change management based on the customer requirements. This includes dedicated project management in accordance with recognised standards as well as support for appropriate involvement of stakeholders and users. Companies benefit from the strong direct organisation and the experience of a market leader.
After having tested and established the new print infrastructure, OPS offers a scalable portfolio of services to run and manage the fleet. Tailored to individual requirements, these can complement existing IT services or take over full operational responsibility.
In recent years, data breaches have become a serious issue for many businesses, with widespread media coverage of data theft and hacking causing damage to various companies’ finances and reputations globally. At Konica Minolta, we know that protecting your data is key to your business. That is why our bizhub multifunctional devices embed the highest level of security, and with bizhub SECURE, we can provide you with an extra layer of comprehensive protection, ensuring that your data stays yours, without interrupting the flow of data in your office.
The bizhub SECURE service can be activated on any Konica Minolta bizhub multifunctional device, either on-location or prior to delivery, so no matter the size of your business, you can operate with confidence.
Your device can be protected via several encryption and overwriting methods, keeping the data in your bizhub safe. This protects data stored in your bizhub and data passing through temporarily. With bizhub SECURE, the data in your office can flow safely, with no risk of security breach.
Protect sensitive documents by storing them in a password-protected box or folder on your bizhub’s hard disk. For an extra level of security, the hard disk can be encrypted, so even if it is stolen and access is attempted by installing the hard disk elsewhere, the data will be secure.
When you print a document, the data is temporarily stored in the multifunctional device. With bizhub SECURE you can set a time limit for how long your device stores this temporary data, to make sure data is not left where it may tempt attack. You can even select different time limits for certain box files on your bizhub’s hard disk.
When you work with sensitive information, you need to know it is secure. Even when doing simple tasks such as printing or scanning documents, you could be leaving data open to theft. If you need to guarantee the safety of your data, you need a service that is comprehensive, offering protection and advanced security for both your network and your multifunctional office device.
At Konica Minolta, we build our bizhub multifunctional devices with industry-leading security built in. What’s more with bizhub SECURE Platinum, we can tailor security features to your office needs. Whether you already have a Konica Minolta bizhub device or are considering purchasing one, we can activate bizhub SECURE Platinum features on-location or prior to delivery, so you can work safe in the knowledge that your data is in good hands. The bizhub SECURE Platinum service can be activated on any Konica Minolta bizhub multifunctional device, so no matter the size of your business you can operate safely and with the confidence that your data is secure.
With bizhub SECURE Platinum, we will provide you with a new, unique and secure password to protect your bizhub from attack. Furthermore, your device can be protected via several encryption and overwriting methods, keeping the data passing through your bizhub safe. The encryption will also prevent it being read in the event of a security breach and protected by an extra password should anyone attempt to install the hard disk elsewhere.
When you send information over your network, you need to know that it is only going to the destination you intend, and not being read by anyone else. By activating HTTPS network encryption with bizhub SECURE Platinum, you can guarantee your data is being communicated safely across your network.
In some office environments, your multifunctional device may be used by many people with varying levels of security clearance. bizhub SECURE Platinum allows you to activate user authentication and assign different levels of access to different users. You can also activate automatic logoff for accounts, keeping your device safe from outside security risks.
When you need to keep data secure, it is important to know that you can provide documentary evidence of what information is passing through your system. bizhub SECURE Platinum enables audit logs for your bizhub device, collecting a chronological account of activities in an audit trail.
To be of interest for active and competitively acting companies that want to optimise their print management and push digitisation forward, enterprise office solutions have to support cost reductions and productivity enhancements while ensuring the complete security of all corporate content. A simplified approach to deploying solutions is another essential aspect for enterprises of all sizes. Konica Minolta understands these needs and answers them with this single comprehensive and flexible platform, the Dispatcher Suite.
As a print management and document capture solution, the Dispatcher Suite platform includes Dispatcher Paragon for print management and Dispatcher Phoenix for automated workflows. The feature-rich solution has been designed to enable companies to effectively manage and reduce their print services costs, enhance efficiency by implementing digital workflows, and increase their document security.
Thanks to its complete modularity, the Dispatcher Suite is highly scalable and can be configured exactly to varying corporate needs. The suite’s different modules are available individually or in combination, thus maximising office efficiency and flexibility.
The Dispatcher Suite focuses on addressing business needs & requirements such as:
The Dispatcher Suite will do all this and more – enabling organisations to manage and protect their entire print and scan infrastructure with utmost efficiency!
PREVENT UNAUTHORIZED ACCESS WITH AUTHENTICATION
Safeguarding documents as well as internal company data and information is a real challenge for many enterprises. One essential measure for this is safeguarding output devices reliably against unauthorised access, requiring all users to authenticate at the MFP via PIN, ID card or username and password before they can print, copy or scan documents.
Our solution: Authentication
With the Authentication module, organisations can increase the security level of their printed communication. Uncontrolled access to devices is prevented by blocking devices until the user authenticates.
This is possible either on the embedded device terminal or via an external terminal attached to the device. For maximum convenience, users authenticating via ID card can benefit from the card self-registration feature when first using the software.
PRINT ANYWHERE AT ANY TIME WITH PrintRoaming®
Operational flexibility is absolutely essential for global companies. For maximum efficiency in document production and management, users should be able to submit their print jobs in any company branch, eventually processing and releasing their prints in the location they need them.
Our solution: PrintRoaming®
The PrintRoaming® module lets users submit their print jobs in any one location and print the documents wherever and whenever they need them. As long as this remains within the company network, it does not matter if this is in another office, another building or even a location on another continent. Newly enhanced with client-based PrintRoaming®, the software provides this functionality using unique technology that only requires a very small amount of the network’s bandwidth to transfer the data quickly and efficiently.
PRINT AND SCAN REPORTING FOR COMPLETE COST CONTROL
Enhanced cost transparency and ultimate cost reductions are enabled within any organisation with the diligent monitoring of individual print, copy, scan and fax patterns and the overall print performance.
Our solution: Reporting
The Reporting module helps you keep print, copy, scan and fax costs in check: The central reporting tool tracks all print, copy, fax and document capturing activities throughout an entire organisation, providing tables and graphs for a detailed overview. Print, copy, fax and scan operations are monitored and detailed information is retained on each job, such as job name and print date, a first-page preview and the number of pages. Based on this information, comprehensive reports can be created with just a few clicks.
Management reports are compiled in the same way to obtain a comprehensive overview of the company’s entire print environment, including details on cost centres, devices and users. With this module, “green” reports can also be created showing the positive effects of print savings with regard to reduced timber and water usage as well as lower CO2 levels. Various intervals can be chosen for reports (yearly, quarterly or monthly); and for easier sharing, reports can be exported to various file formats, including PDF, HTML, DOC.
4) Regain Control and Save Money with Rule-Based printing
PRINT ANYWHERE AT ANY TIME WITH PrintRoaming®
Companies that want to manage their printing infrastructure more efficiently depend on rule-based printing to significantly reduce the overall printing costs.
Our solution: Rule-based Engine
The Rule-based Engine enables companies to reduce print costs quickly, reliably and efficiently. It provides a broad set of different user roles that can be allocated to individual users or user groups. The relevant rules are automatically applied to all incoming print jobs from a particular user or user group; print jobs are only processed and printed if they are within the rule conditions. Any document that does not match the defined conditions is rejected, with the user receiving a corresponding message. With this functionality, the Rule-based Engine module is perfect to regain control of print costs and document workflows and keep these in check.
5) Credit and Billing
PAY-PER-PRINT MAKES CHARGE-BACK EASY
For educational organisations – whether universities, public libraries, colleges or similar – it is essential to charge users for all printing, copying and scanning activities on the facilities that these institutions are obliged to offer their students and lecturers.
Our solution: Credit and Billing
The Credit and Billing module offers users a convenient means of recharging their existing accounts. Users can take advantage of a range of managed print services, including a convenient pay-per-print service as well as releasing jobs securely at any printer in the network.
Several recharge options are available with the Credit and Billing module:
Minimal administrative efforts combined with a maximum of flexibility: Individual price plans are easily allocated to different users or user groups, cost centres and/or output devices.
Users save time and enjoy the enhanced convenience of flexibly recharging their accounts, even online at any time from anywhere.
6) Mobile Print
ENHANCED EFFICIENCY AND FLEXIBILITY FOR EVERYONE WITH MOBILE PRINTING
Modern working environments extend far beyond the employees’ workstations at the office. These days, mobile workers take advantage of mobile devices using them also for their daily work.
Our solution: Mobile Print
The Mobile Print module provides the typical benefits of today’s modern and mobile work style: Printing is available from anywhere at any time, and documents can be picked up at the printer of choice when they are actually needed. With the built-in document converter, MS Office or LibreOffice are no longer required, providing extra cost savings. Mobile Print frees users from only printing from workstations and ensures increased efficiencies and powerful flexibility.
7) Advanced Workflows
WORK SMARTER AND ACCELERATE DIGITIZATION WITH ADVANCED WORKFLOWS
Beyond printing and copying, implementing digital automated document workflows is another important aspect for modern office environments. Such capabilities are essential in order to increase digital workflow processes and work smarter and more efficiently.
Our solution: Advanced Workflows
Via the Advanced Workflows module, the Dispatcher Suite not only facilitates managing and keeping track of all printing operations but also provides broad scanning capabilities as part of its functionality. Dispatcher Suite offers scanning features including advanced OCR, file conversion to PDF or Office formats, file renaming and an extensive library of connectors to 3rd party applications like OneDrive, Google Drive, Dropbox or Box.
The powerful Dispatcher Suite workflows eliminate the complexity of document digitisation for both administrators and users.
Administrators benefit from a graphical-based workflow builder that makes creating workflows easier than ever. For users, the straightforward menu offers easy scan choices, eliminates confusion and ensures that at the MFP documents are captured correctly and distributed to authorised destinations.
With its set of individual modules, the Dispatcher Suite provides a highly scalable and flexible experience
As an advanced print management and document capture solution, the Dispatcher Suite features a modular structure that caters to almost every user need, offering extensive functionality and a maximum of flexibility.
Once it is installed on the company server, the Dispatcher Suite secures and tracks any print job produced on multi-functional devices and network printers. Moreover, implementing digital workflows to replace recurring manual paper-based tasks is another powerful advantage of this solution to increase productivity and efficiency. The Dispatcher Suite’s administrator interfaces ensure the straightforward and intuitive administration of the entire corporate print and workflow management system. With the intuitive and harmonised panel on the output device,
Konica Minolta’s Dispatcher Phoenix is a powerful application that can help any business save time by automating document image processing, printing, and routing tasks via customisable workflows. With a large variety of processing features, virtually everything is possible and fully automated! Including:
Unique LiveFlo technology provides a real-time view of documents as they are being processed – a great way to identifying bottlenecks and making sure files will reach their correct destinations. Dispatcher Phoenix provides busy offices with the convenience and flexibility they need. The application is highly scalable up to the largest enterprise environments. Dispatcher Phoenix includes a web user interface for access to important enterprise tools – such as apps for registering and grouping devices, setting up server clusters for redundancy/load balancing, failover, offloading, sharing workflows with specific users, registering ID cards to LDAP Server and more. Administrators can manage their workflows (run, stop, pause) from the web as well as edit user variables and view important analytics about work being done, including the number of documents being scanned, files collected, and users scanning.
Dispatcher Phoenix offers multiple methods of capturing documents and information. It can be operated directly from the bizhub MFP panel or receive data via watch folder, e-mail, mobile device, Google Cloud Print, MFP user box, batch scanning workstation, or direct print stream.
The application integrates with a suite of cutting-edge technologies that bring the power of the PC to Konica Minolta devices. Documents can be scanned into a workflow of choice directly from the MFP control panel. Users can index their documents; browse through their PC folder structure to choose a folder to store documents; use a search field with type-ahead functionality to quickly filter the list of displayed folders; and even create new folders – all using a visually enhanced display on the MFP.
Time-consuming tasks can easily be automated, eliminating the need for manual intervention. Users can automatically collect, process, and distribute files. It is possible to annotate, rename, split, OCR, merge files, and distribute documents to wherever they are needed – all at the touch of a button.
The graphical-based workflow builder tool features drag-and-drop functionality, customisable icons, drawing tools, and easy-to-follow validation messages, making the creation of workflows easier than ever.
One processed, file can be sent automatically to variety of outputs. Store file in folders by connectors. SharePoint, Google Drive, Hyland OnBase and the cloud applications are just some of the backend systems that allow bi-directional communication with Dispatcher Phoenix by single sign-on.
Offering output into databases as well as xml data, Dispatcher Phoenix grants connectivity to almost any backend system.
Network-intensive processes can be scheduled to run after hours to maximise network performance and free up bandwidth during the workday. The Workflow Scheduler provides both standard and advanced options, offering the choice of specific days and/or times when the workflow should run. Alternatively, workflows can also run in the background while the PC is on, even without opening the Dispatcher Phoenix application.
Companies wanting to extend their automated document workflows with a secured printing infrastructure should consider the Konica Minolta
At the core of the Dispatcher Paragon functionality is the central accounting of all print, copy and scan operations. Providing comprehensive information with details like job name, first page preview, date, number of pages and toner coverage, the application facilitates and streamlines administrator tasks. What’s more, print administrators can activate pull printing, and create effective print governance policies. Enterprises thus take advantage of a range of tools that allow them to improve print and scan workflows, and increase employee productivity – all of which ultimately helps lower print-related costs while at the same time maximising document security.
Companies that mainly deal with project-based work will be interested in the possibility of assigning billing codes to individual projects, including support for multi-level project structures. Thus, all print operations can easily be allocated to related projects, allowing the fast and straightforward chargeback of print costs to projects or customers. Most educational organisations are obliged to charge all print and copy costs to the originators – for this purpose, Dispatcher Paragon enables you to define various pricing tables and budgets for different users. Last but not least, individual users or user groups can be given access rights on various levels. Furthermore, Dispatcher Paragon is an excellent choice for environments that look for detailed reporting: The application not only allows for the generation of custom analytical and graphical statistics but also comprehensive management reports.
With Dispatcher Paragon, Konica Minolta presents an attractive solution for the effective management of users and costs. By securing the print environment, the application facilitates detailed output & cost reporting, and provides cost assignment and chargeback, central user and role management, as well as budget and quota management capabilities.
AccurioPro Flux Essential is Konica Minolta’s software solution for make-ready and professional print workflow automation. This automated print workflow solution helps organisations to speed up workflows, ensure accuracy, and minimise costs.
From one accessible control point, you can manage everything from collecting information about each print job, to editing, processing, queue management, and production. So your print jobs can be delivered on schedule, every time.